Unique Needs, Unique Options: Selecting Your Enrollment Method
To make enrolling in a Health Savings Account (HSA) convenient for you and your employees, we offer several enrollment options. Each enrollment option provides unique capabilities and is designed to work best for different types of groups. You may select any of our enrollment options. However, we provide recommendations below.
If you have questions about these enrollment options, please contact Business Relations Specialist at (866) 357-5232, Monday through Friday, 7 a.m. - 7 p.m., CT.
Detailed information regarding all enrollment options can be found in the HSA Bank Employer Manual.
Recommended for groups of any size
HSA Bank's GOE system makes it easy for you to facilitate the HSA-enrollment process. You choose a set-up option (either Post Approval or Pre-Approval) that determines when your employees enroll and how their applications are approved. Once you’ve selected a set-up option, we will provide you with a custom enrollment link in the Employer Administration Area.
Post Approval - We recommend the use of the Post Approval option for small companies. Here's how the process works: After you share your custom enrollment link with your employees, your employees will complete an online application. You will approve/decline your employees' applications in the Employer Administration Area.
Pre-Approval – We recommend the use of the Pre-Approval option for mid- and large-sized companies. This processing method requires you to upload an employee census data file prior to the enrollment period. You can access a template of the census data file in the Employer Administration Area. After you upload a census data file, you can share your custom enrollment link with your employees.
New! Auto Enrollment File
Recommended for small or mid-size groups
With HSA Bank's Auto Enrollment File process, you can easily enroll all of your HSA-qualified employees in an HSA by uploading a Microsoft Excel .csv file. No employee participation is required. Here's how it works::
1) Log into the Employer Administration Area.
2) Click on "Enrollment" and "Auto Enrollment File" in the menu.
3) Download the Auto Enrollment File template. Click here for formatting instructions.
4) Enter the required data in the template and save it as a .csv file.
5) Upload the completed .csv file.
If your Auto Enrollment File meets the necessary requirements, it will be uploaded and processed within two business days.
Electronic File Format
Recommended for large groups
The Electronic File Enrollment process allows you, or a third-party, to open HSAs for your employees by submitting an electronic data file to HSA Bank's FTP server. We will open the accounts based upon the employees' intent, which may be in the form of a checkbox on your benefits enrollment system or in the form of a request to make payroll contributions to the HSA. Once we receive the electronic file and verify the identity of each employee, we will open the account. The electronic file must contain each employee’s name, date of birth, street address, and Social Security Number. We have established a variety of data file options for enrollments including:
Standard File Exchange: The Standard Enrollment File option allows you to provide enrollment files in a standard file format established by HSA Bank.
Custom File Mapping: HSA Bank provides a Custom File Mapping option to allow alternative file formats to be submitted.
To learn more or to activate this enrollment method, contact Business Relations at (866) 357-5232, Monday through Friday, 7 a.m. - 7 p.m., CT.
Recommended for smaller groups that do not have internet access
You may choose to have your employees complete and submit a paper application to set up an HSA. We recommend that you pre-fill the applications with your Federal Tax Identification Number or provide it to your employees to include on the paper application. This will allow us to properly track your group. Paper applications require two to three business days to process after receipt by HSA Bank.
Note: If you are working with an agent or third-party administrator (TPA), please contact that agent or TPA to ensure all proper tracking information is included or available to your employees.