You have many options to pay for IRS-qualified medical expenses that exceed the $3,000 Health Benefits Debit Card daily limit.
You have access to a plan comparison tool that helps you determine if a high-deductible health plan with an HSA is right for you.
HSA Bank offers a full suite of Consumer-Directed Healthcare (CDH) products, including Health Savings Accounts (HSA), Flexible Spending Accounts (FSA), Health Reimbursement Arrangements (HRA), and Commuter Benefits.
It depends on the type of enrollment option you're using:
Please note: Enrollment files and applications must contain all requested information or processing could be delayed.
Employee debit cards and/or checks are mailed within five business days of their account opening.
Yes. HSA Bank will request further information from the employee. Upon receipt and verification the accountholder can start making withdrawals from their HSA.
Yes, HSA Bank will provide your vendor with ACH instructions and support.
You can provide one or the other. If providing an SSN, it must be the complete number or we will be unable to process the contribution.
When your contributions are properly coded/designated, they will be clearly designated as "employer" or "employee" on the accountholder's statement. If a contribution is sent to us without coding, the source will not be noted.
Funding can begin as soon as your employees' accounts are open.
The daily limit is the amount of money that you are allowed to make as a Group Online Contribution on a given day. For example, if you make a contribution of $100 a month for 100 employees, your daily limit must be at least $3,000 to ensure that your total contribution will be processed.
You can access forms by logging into the Employer Admin Site.
Flexible Spending Accounts (FSAs) are tax-advantaged financial accounts that can be set-up through employers' cafeteria plans in the United States. An FSA allows an employee to designate a portion of his or her pre-tax earnings to pay for qualified expenses as established in the cafeteria plan, most commonly for medical expenses, but often for dependent care or other expenditures. The employer is also allowed to make contributions to employee FSAs, if desired, in order to offer a greater benefit to the staff. Since the money deducted from an employee's pay for transfer to an FSA is not subject to federal, state, or payroll taxes, employees can save upwards of 40% on eligible expenses, and sometimes more, depending on their tax bracket.
With an FSA, employees elect to have their annual contribution (up to the limit set by the IRS) deducted from their paychecks each pay period, in equal installments throughout the year, until they reach the yearly maximum they have specified. The amount of their pay that goes into an FSA will not count as taxable income, so they will have immediate tax savings. FSA dollars can be used during the plan year to pay for qualified expenses and services. And at the end of the year, employees can roll over up to $500 of their contribution to the next plan year, provided your plan allows this.
The limit is per person. Employers may elect a lower limit as part of their Healthcare FSA plan design. Learn more about IRS guidelines and eligible expenses.
If your plan document provides for a grace period, your employees may be able to use their remaining funds for IRS-qualified expenses incurred for up to 2 ½ months into the next year.
Alternatively, employees with an FSA or Limited Purpose FSA may be eligible to roll over up to $500 of their contribution to the next plan year, provided you have changed your plan documents to allow this. This rollover option does not apply to employees with a Dependent Care FSA.
Deductions fortheir Healthcare FSA will also end when their employment ends unless you are obligated to offer that employee COBRA continuation and they elect this option. If you are not obligated to offer COBRA and/or the employee chooses not to elect COBRA, they are eligible to be reimbursed for qualified expenses incurred while they were employed and the account was active. Requests for reimbursements should be submitted prior to the end of your run-out period or period of time for which a claim for an expense can be submitted for a plan year that has ended or after an employee has terminated.
Health Reimbursement Arrangements (HRAs) are employer-funded plans that reimburse employees for incurred medical expenses that are not covered by the company's standard insurance plan. Because the employer funds the plan, any distributions are considered tax deductible (to the employer). Reimbursement dollars received by the employee are generally tax-free. Unused HRA dollars may roll over from year to year, if allowed per plan rules, providing a potential incentive for employees to be better stewards of healthcare spending. If employment is terminated, the employer can choose to keep unused funds.
Yes. An HRA is designed to cover expenses not paid by their health plan including deductibles, coinsurance and copayments as well as many expenses their health plan may not cover.
Employers may allow the employee to continue to incur expenses and spend down their account after they leave the company or retire. If employers do not offer this option, COBRA coverage must be offered. At termination of employment, the employee's Health Benefits Debit Card will be deactivated. They may still access funds for services incurred before they leave the company and while they were covered under the plan, but their reimbursement request must be made manually. They are not eligible to use the funds for services incurred after their HRA terminates. Some HRAs may be set up to be portable, meaning the employee would retain ownership of the funds after they leave the company.